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Upcoming fall quarter events

Our next fall quarter meetings are now scheduled for Fridays, 12:00 – 1:00 pm in 2342 Storer Hall. Mark your calendars!

October 27th: Developing codes of conduct for scientific meetings

December 1st: Bubbly and chocolate toast to the end of a great year!


Optimizing your day: common problems and some solutions

To kick off the first meeting of the academic year, we discussed our daily activities and exchanged ideas on tackling tasks that everyone seemed to be struggling with completing. Here’s the result of our first brainstorming on the types of activities we engage in daily:

Activities that are circled represent ones that take up most of our time or like a time-sink, starred represent those that people often procrastinate, ones with sad face were activities that did not feel fun, and happy face were activities that were fun.

Some activities had overlapping happy and sad faces, like funding applications (writing is painful, getting it is joyous), mentoring (there are highs and lows), and data analysis (great if results look good, sad if results cannot be interpreted). While grabbing coffee with friends or chatting/bonding with lab mates were listed as feeling like a time-sink, it made us feel good; and feeling good is an important part of being productive and wanting to contribute, according to former Surgeon General Vivek Murthy. Go coffee breaks!

Our enemy number one was managing emails. Here are some key problems and potential solutions to email-related issues:

     Distracted by emails: Blocking the browser from accessing your email account (Chrome: Stayfocusd, Block site), using the Self-Control app, turning off notifications on your phone for emails, using Priority Inbox to organize emails are some of the ways you can avoid being inundated by the stream of emails throughout the day.

      Forget to respond on time: Get into the habit of writing responses immediately, or at your assigned email-time, and use Boomerang to send out emails that are better to send at a different/later time. One approach that was recommended was to write out the response immediately, but set Boomerang to send it later so you do not end up in a back-and-forth discussion over email.

On the topics of emails, use of internet, particularly social media, was also listed as a common problem. Stayfocusd or Block site are both useful to block specific websites for certain hours of the day. Another trick was to log off all social media accounts on your computer and phone to prevent you from checking them easily.

Academic enemy number two was writing. Everyone had some story about a piece that needs to be written that has been put away for the time being, for different reasons. Some common problems/ potential solutions included:

  • Lack of inspiration: Engage in outside activities like going on a jog or taking a walk could help with inspiration and motivation. Another was to have a notebook handy or record your thoughts when they come to you, whether you just got up, or are commuting.
  • Perfectionism: Feeling like the first draft needs to look good can be a deterrent to keep writing. Shitty first drafts and How to write a lot  inspired WiLD members to not obsess too much over the quality of the first draft. Even when you think you have a well-written propose, it’s ok to delete it or re-write it, because as Stephen King says, “kill your darlings.”
  • Being consistent: Writing first thing in the morning for 20 minutes can help you stay on track and keep writing. Another trick is to lower the activation energy of the writing task by stopping when you know you can write more, so you can easily pick it back up the next day, a trick from the author Haruki Murakami
  • Staying focused: Apps like OmmWriter can help you focus only on the task of writing. Placing yourself in writing-focused spaces, such as going to the library or coffee shop and training your brain to associate those rooms to writing can improve focus. Forming a writing group with friends, or attending the UC Davis Grad Studies Writing retreat can help you stay motivated.

It was striking that everyone in attendance, including tenured profs and first year graduate students, struggled with similar problems tackling email and writing. Thanks everyone for participating in the discussion!

Didem P. Sarikaya

Spring quarter events

This quarter, the Women in Science group is organizing three events about the important issue of mental health:

April 18: How to deal with anxiety/stress & other general mental health issues
May 23: Self care tips and how to manage imposter syndrome
June 13: Conflict resolution – how to deal with tricky situations

All three WiSci meetings will be at noon in Storer 2342. We will also have a happy hour in early June – stay tuned for more information!

WiSci does Conferences

For winter quarter, we’ve been discussing practical advice, sharing the wealth of knowledge of our community. For this meeting, Emily Delaney and Kristin Lee led a discussion on what we should be thinking about when preparing for conferences, and the mechanics of actually presenting.

Conferences are a great opportunity to increase the visibility and exposure of your work, a chance to network and collaborate, and in particular, symposia at conferences bring together leaders and rising stars interested in similar topics. But we want to be aware of the biases that can lead to who is speaking. Emily shared research that shows there are differences in the gender ratio of speakers, even at gender-balanced conferences. Women are underrepresented as speakers – even though only 9-23% of symposia talk invites went to women in data compiled from a decade of meetings of the European Society for Evolutionary Biology, gender bias was exacerbated because 50% of women declined their invitation, but only 26% of men did. We identified that this may be because the same women are being invited to speak at lots of places, or have responsibilities caring for family and young children, and childcare offered by conferences is of differing quality (if it’s even offered!). Also, imposter syndrome can make individuals less likely to accept an invitation, or consider their invitation simply as a token.

To increase parity in the gender ratios of speakers, societies can act top-down to encourage diversity within their symposia, and we as participants can act to empower our diversity. Including a statement in the instructions for organizing symposia that 50/50 gender balance in speakers is expected, and requiring an additional declaration defending why it could not be achieved is one example. Encouraging the use of self-nomination lists like Diversify EEB, Diversify EEB Grads, AcademiaNet, EMBO Women in Life Sciences can help identify relevant speakers. As participants, we can use our voice to call out offenders (see allmalepanels.tumblr.com for a humorous approach), and in more extreme forms, boycott meetings. Other ideas include when declining an invitation, making suggestions of another person to take your place. It certainly helps with imposter syndrome if the organizer is able to invite with language like “your colleague recommended you.” Overall, we are encouraged that awareness is important in making change – after a paper showing that a major contributor to the amount of female speakers in symposia at the 2014 General Meeting of the American Society of Microbiology was whether the symposium had a female convener, the following year’s meeting did better.

We closed out the session with Kristin’s presentation of ways in which verbal and nonverbal communication can be interpreted by others. I have a hard time recognizing the vocal patterns, but these include uptalk (phrases and sentences ending with a rising sound as if a question) and vocal fry (scratchy low Ira Glass or Noam Chomsky voice). If you’re not sure what these sound like, there are great audio file examples in the supplement here. While these vocal patterns are used by both genders, there are pieces all over the internet that complain about women’s voices as perceived by men.

Our general opinion was concern over yet another thing to worry about – the sound of your voice – but others raised the point that whenever you’re giving a presentation you’re putting on a show. Thinking about the way in which you speak is not that different from considering how you’re dressing or what your slides look like. All are personal choices, and while it really shouldn’t matter, perception by others is a tricky thing and difficult to control. While we didn’t reach a consensus as to whether the impetus should be on the speaker or the listener to change, it is clear that awareness is important. We can police negative comments about speaking styles, even when they’re masked as compliments. Telling a presenter that she has poise and confidence in speaking is insulting when you’re not commending her really amazing research. Instead of worrying about what people sound like, we can try to focus on the content of the words they’re speaking.

Thanks to Emily and Kristin for organizing!
-Michelle Stitzer

Behavioral insights from Kate Glazebrook @ Applied

For the third and final session in our series Diversity and Inclusivity, Kate Glazebrook shared with us her work on unconscious biases that exist during hiring practices and efforts to remove them. Kate is a Principal Advisor (Head of Growth and Equality) at the Behavioural Insights Team, a UK government institution dedicated to the application of behavioral sciences. Kate is also the co-founder of Applied, a service that incorporates leading behavioral science research to remove unconscious bias from hiring practices.

Diverse groups are important for many reasons. They have been shown to process more deeply and prepare more before considering issues. Diverse teams are also more creative, accurate, and less prone to groupthink. In essence, it’s beneficial to have people who think about things differently. Still, twice as many FTSE100 bosses are named John as there are women.

Implicit biases exist within our hiring practices that contribute to this lack of diversity. Unfortunately, there is little evidence to suggest diversity training works. In response to this, Kate shared her work with Applied to remove some of these biases, applying behavioral science research and what we know about how people make decisions and analyze information. Particularly, they have developed technology to remove bias and improve the effectiveness of hiring. It is built around five key features:

  1. Anonymize: remove all identifiers from candidates material that are irrelevant to job but may affect decision-making.
  2. Chunk: group candidate applications in signal dimensions. Horizontal review improves objectivity and decreases cognitive load on the reviewer. It is difficult for people to compare things that vary on multiple dimensions and as a default we choose options that are safer (i.e. more familiar or similar to ourselves). Additionally, when reading applications vertically, there exists a halo effect where impressions we form at the beginning affect how we assess information thereafter – a great or terrible first paragraph can disproportionately affect your chances.
  3. Harness crowd: aggregate input from multiple independent reviewers. Collective wisdom is better than even a singular expert. This approach also allows for having reviewers view batches of candidates responses in different orders. Kate says a team of three independent reviewers is the optimal size for a balance between accuracy in choosing the best candidate and utilizing resources.
  4. Test what counts: shift assessment from measures on CVs that do not reflect job success to using work sample tests and structured interviews.
  5. Intelligent feedback: measure what works and build on this feedback.

Kate also shared with us ways language matters during the recruitment process before applicants apply. How diversity is described matters. Saying diversity is important because of issues related to equitability increases the number of ethnic minorities applying. Saying it is important because we value differences does not, perhaps because of fears of being tokenized. Also, gendered language impacts who applies. Words like “helping” and “collaborative” increase the number of female applicants compared to words like “individual”, “drive”, or “competitive.”

Thanks, Kate, for sharing interesting insights from behavioral science research and for chatting with us. You can check out Kate’s TEDx talk here. She also mentioned this book, What Works: Gender Equality by Design by Iris Bohnet, for those interested in learning more.
-Kristin Lee

Winter quarter events scheduled

Our remaining winter quarter events have been scheduled for Tuesdays on Feb. 14th and March 14th from 12:00-1:00 pm in 2342 Storer Hall. We’ll also do a winter quarter happy hour at DeVere’s on Feb. 21st at 5:30 pm.

Hope to see you there!